Notes From Our November Meeting

We held our November committee meeting on 11/08/2011 at St. Basil's Chapel in Bridgewater.  We currently have committee positions still available, including Luminaria, Sponsorship, Food/Beverage, and Recruitment/Retention. 

As far as committee updates: 

Social Media

• Josh is planning to put together a Committee Recruitment flyer that will be distributed in Bridgewater, West Bridgewater, East Bridgewater, Lakeville and Middleborough, and he will also be sending out a Save The Date for Retention/Recruitment regarding the 2012 Relay. 

• The website pages are being customized, our Facebook title has been changed to Relay For Life of Greater Bridgewater (thank you to everyone who helped by "un-like"ing us!), and our blog is being used as a resource for committee/team information and cancer facts.

• Alicia is also looking into towns that have a Patch website to add that to her media contacts.

Recruitment/Retention/Sponsorship

• We discussed how to get the schools and social organizations more involved. 

• We need to reach out to the National Team Partners for 2012 - we need at least 2 volunteers for this, and the position can be done from home (phone calls and emails). 

• We also talked about getting Relay Ribbon Sponsors and the proposed sponsorship structure for this year. 

Logistics

• We have almost completely confirmed Bridgewater-Raynham as our site for this year, though we are waiting on the contract.  The proposed price is $3,900, which is less than what we paid last year.

• Bridgewater House of Pizza is on board for orders for this year's Relay. 

• DJ Andy has confirmed for both days for this year, and he has generously donated his time and equiptment.

• We are starting to collect items for Team Captains' Buckets - I will post a list of items needed after our next meeting. 

• PartyLife has confirmed their donation for the Team Captains' gifts and for the Luminaria candles (Melissa is planning to inventory the leftover candles from last year to see if we have any supplies to use first.)

• Our theme this year will be our 10 Year Celebration and the upcoming Summer Olympics.  We brainstormed lap ideas and the idea of having a constantly carried/lit torch passed from team to team. 

Survivors

• Annie is talking to the Bridgewater Lions about their interest in running the grills this year.  We proposed a number regarding hot dogs and hamburgers, and the Lions will look to getting this donated.

• PartyLite confirmed the donation of Survivor gifts.

• We would like to have better recognition of Caregivers.  We discussed t-shirts, specific laps, and a special speaker

Summit Update

• Melissa attended the Relay summit this year, and the focused on volunteer recruitment. 

Questionnaire

• Melissa is intending to send out the wrap-up notes and survey notes prior to the December meeting for discussion

• At our next meeting, we will discuss the idea of using Relay Bucks as an incentive.

Money Tracking Update

• This year, administrators will be entering all of the money online, and we will be able to enter the money in on Bank Night and shortly after Relay so the online numbers should be more accurate.

**Our next meeting is Tuesday, December 13th at 6:15PM at St. Basil's Chapel in Bridgewater.  We hope to see you there!**

Don't forget to follow us on Facebook! You can also reach the website at http://www.relaybridgewater.org/ or email us at relaybridgewater@gmail.com.