The Sponsorship and Recruitment/Retention positions involve calling contacts from years past and the National Team members. If you are interested, please contact Melissa at melissa.padeni@cancer.org, and she will be able to set you up with a list. We are looking for anyone willing to give a few hours over the next couple of months for these positions.
We filled our Food/Beverage position, as Barb and Annie will coordinate with the Lions to arrange the grills, food, beverage, and ice cream truck for this year.
Our committee updates are as follows:
Social Medial/Public Relations:
- We are sending out our press releases to the Brockton Enterprise, the Bridgewater Independent, and BTV.
- We have placed notices of our meetings in the St. Thomas church bulletins.
- We have blog entries posted every Friday at Noon at www.relaybridgewater.blogger.com.
- We are creating a QR code for our flyers. The code will be scan-able by QR readers on smartphones, and it will redirect to the Relay Bridgewater website.
- Josh is customizing the website pages, and he will be sending out a Save the Date for Retention/Recruitment. The StD will also be posted on Facebook, the website, and the blog.
- We found out that no local towns/cities are currently enrolled in Patch, but we are keeping this option on the table if Patch expands to the Brockton area.
- We now have a Twitter account! Follow us on Twitter - @RFLBridgewater. We have also set up a Hootsuite account that allows us to update Twitter and Facebook at the same time.
- We posted on Facebook about our open committee positions. Let us know if you know of anyone who might be interested.
- Josh will be sending out Save the Dates for Retention/Recruitment.
- We need to reach out to the National Team Partners for 2012. Is anyone interested in volunteering an hour of their time to contact 10 partners?
- We are working on getting Relay Ribbon Sponsors.
- B-R is still looking like the preferred site, but we are still waiting for the final contract. The approximate price for this year is $3,900.
- We brainstormed many new theme laps for this year, as well as new ways to get the information out (texting, road signs, etc.)
- This year's theme will be our 10 Year Celebration and the 2012 Olympics. We are working on an idea to have a "lit" purple torch carried throughout the entire Relay (passed from team to team).
- Barb will be contacting Waste Management about the dumpster for this year and the ice cream vendor, as well as the Water Warriors for the water donation.
- The Lions will be manning grills for this year. We suggested 400 hamburgers and 150 hot dogs.
- Pepperonis and Bridgewater House of Pizza are on board again. They will donate 20% of the proceeds from any Relay order (just mention Relay at the time of order) and they will also deliver to the site.
- Annie is working with the Lions for food and beverage concessions.
- Survivor gifts have been confirmed from PartyLite.
- We would like to have more caregiver recognition. More discussion of t-shirts, a special lap, and a special speaker.
- Annie has confirmed 3 Survivor committee meetings: April, May and June, all at St. Basil's.
- Ray Ponte has confirmed for entertainment for the survivors. He also has considered starting a team for Relay, so Annie will discuss that with him.
- Ellen has many great ideas for the ceremony, including 5 Fs (Faith, Family, Friends, Food, Fitness).
- We brainstormed about how to carry this throughout the event instead of having a stand-alone ceremony.
- Susan Wornick has confirmed as the Emcee for this year (unless her schedule suddenly changes).
- We spent much of the rest of the meeting discussing how to carry our Olympic theme throughout the event. We are planning to use the history of the Olympics, sports, countries, etc., and we will tie into the foods, sites, and laps.
- We kicked around ideas about the campsites, opening ceremony, entertainment (Amazing Race/scavenger hunt), the torch run, Wii time for "rental", Olympic music, competitions (hula hoop, sack races, etc), teams marching in like the Olympics opening ceremony, reaching out to Reebok/New Balance, Marathon Sports for voucher/coupon donations, medals from iParty, Marathon competition (by team/individual, 26.2 miles, proof w/ beads).
- We discussed the Relay Mini U held on 11/19, and the recent Fundraising Chair Chat held on 12/7.
- We talked about the one-pagers - ABC's of Fundraising and 10 Ways to Raise $100 - these are great to include in the team captain's packets. We also discussed ways to raise money after Relay (via holding a contest/competition).
- Ribbon sponsors are very important for corporate support. We will need the .PDF to email to interested sponsors.
- Goal setting tools will be included in the team captain's packets, and they will help teams to determine their goals, as opposed to just arbitrarily picking a goal.
- We want to bring back the Relay Bucks, but we need to determine how to redeem them and/or how to tabulate the amount per team.
- Melissa will be sending out the wrap-up notes and survey for further discussion.
- The admins at the WB ACS site will be entering all of the money online.
- Melissa will review this at our next meeting
Our next meeting will be Tuesday, January 10th at 6:15 PM at St. Basil's.
**Don't forget to follow us on Facebook! You can also reach the website at http://www.relaybridgewater.org/ or email us at relaybridgewater@gmail.com.**
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